Full-Time
Permanent
Melbourne Inner Suburbs
Supported by Prospero Teaching Australia
Prospero Teaching is delighted to partner with a prestigious independent girls’ school in Melbourne as they seek an exceptional Personal Assistant to the Head of Senior School. This is a wonderful opportunity to join a warm, values-driven school known for its high standards, exceptional student care and strong sense of community.
This full-time role is ideal for an organised, personable and proactive administrator who thrives in a fast-paced educational environment. You will play a key part in ensuring the smooth and efficient operation of the Senior School, working closely with leadership, staff, students, and families.
Reporting directly to the Head of Senior School, you will be the central point of contact for staff, parents, students, and external stakeholders. Your role will encompass executive support, communication management, event coordination, scheduling, and operational administration.
This is a dynamic position requiring sound judgement, professionalism, confidentiality, and the ability to manage competing priorities with calm efficiency.
Executive & Administrative Support
Manage the Head of Senior School’s calendar, workflow, and daily priorities
Facilitate communication and access for staff, students, and parents
Provide hospitality and administrative assistance as required
Uphold school policies, procedures, and expectations
Draft, manage and respond to communications on behalf of the Head of Senior School
Maintain accurate Senior School information on school platforms
Prepare circulars, letters, and updates for staff and families
Assist with management of the school calendar including Senior School activities
Organise and support Senior School events, assemblies, ceremonies and award nights
Coordinate venues, travel, catering, gifts, resources and presentations
Work collaboratively with Events, Operations and Engagement teams
Support risk management processes and Consent2Go documentation
Organise meetings for student support, staff collaboration and senior leadership
Prepare agendas, documentation, minutes and reports
Create and manage lists, schedules and records as required
Assist in monitoring Senior School reporting timelines
Manage student awards, certificates, badges, prizes and welcome materials
Build strong, positive relationships with students, parents, staff and community members
Handle confidential matters with discretion and professionalism
Support school compliance, child safety and risk processes
Maintain records for the Child Safety Register
Ensure inclusivity for students from all backgrounds and needs
Reception & First Aid Support (as required)
Assist with phone reception, visitor management and student attendance
Provide support in the Health Centre when needed
You are an experienced administrator, ideally with a background in school or educational environments. You bring:
Strong organisational and time-management skills
Excellent written and verbal communication
High-level Microsoft Office proficiency
Experience with school systems (Synergetic, Consent2Go, PTO, TryBooking) highly desirable
A calm, friendly, and approachable manner
Ability to handle sensitive information with the highest discretion
A genuine alignment with the school’s values and commitment to child safety
Valid Working with Children Check
Level 2 First Aid, CPR, anaphylaxis and asthma management training (or willingness to obtain)
National Criminal History Check (upon appointment)
A nurturing, inclusive and community-focused workplace
Strong leadership and supportive staff culture
Opportunities for professional growth
A role where you genuinely contribute to student experience and school excellence
Prospero Teaching is supporting the recruitment process on behalf of the school.
To express your interest, please submit your resume and our team will be in touch for a confidential discussion.
Email: laura@prosperoteaching.com
Tel: 0403 303 259